Accounting Technician – FT/Regular

Job Title:                Accounting Technician

Department:        Fiscal

Reports To:           Chief Financial Officer

Salary Level:         $18.54-$23.60/hour

FLSA Status:         Non-exempt

Approved By:       Chief Financial Officer

Approved Date:   May 2023

GOALS FOR POSITION: Specify goals for current year (goals are updated yearly) SUMMARY: Compiles, maintains, and posts accounts payable. Assist with maintaining various accounting software. Assist with General Ledger reconciliations.

RESPONSIBILITIES:

1. Maintains all functions related to Accounts Payable.

2. Inputs, verifies, and posts details of business transactions, such as fund received and disbursed and totals accounts via journal, vouchers, cash receipts module.

3. Types/prints vouchers, invoices, checks, account statements, reports, and other records as directed.

4. Takes checks to tribal office for signature and prepares checks for distribution or mailing.

5. Answers all vendor inquiries and reconciles vendor statements monthly.

6. Prepares accounts payable checks, posts a/p invoice, obtains manager signature/proper approval, department codes and assigns account numbers to invoices.

7. Prints all accounts payable reports and maintains all accounts payable files.

8. Assists in maintaining fiscal department filing system.

9. Prepares analysis of accounts as requested.

10. Opens mail and routes appropriately.

11. Assists in monthly closings as directed.

12. Prepares monthly statistics on accounts payable activities.

13. Assist with payroll, inventory, and special projects as necessary.

14. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BASIC REQUIRED ABILITY: PUBLIC RELATIONS/ADVANCED INTERPERSONAL SKILLS: Addresses clients by name; smiles when talking to clients, physicians, peers, and families; answers the telephone courteously and promptly; identifies self and department when answering the telephone using pleasant voice tone/verbiage; possesses excellent listening skills; interacts with clients and peers.

QUALITY IMPROVEMENT RESPONSIBILITIES: Responsible for helping to prepare, achieve, and maintain high quality healthcare. By serving on the various performance improvement subcommittees individual employees are directly involved in the generation or modification of policies & procedures that enable KMC to provide continuously improving healthcare.

COOPERATION: Must be a self-starter; seeks solutions; accepts constructive criticism; willing to adjust to changes; loyal to K'ima:w Medical Center.

PROFESSIONALISM: Shows pride in personal appearance and grooming; displays a positive attitude about work; respects the confidentiality of clients; and is congenial with public and peers.

INITIATIVE: Willing to participate in continuing education programs; asks questions; contributes during staff meetings; serves on K'ima:w Medical Center committees as appointed; demonstrates a desire for self improvement.

JOB SPECIFIC SKILLS & ABILITIES:

Skill in operation of computer, calculator, and other office equipment.

Demonstrated knowledge of cloud based software.

Demonstrated knowledge of computer spread sheet (Excel).

Demonstrated computer accounting experience.

Knowledge of maintaining and managing files and records.

Knowledge of grammar, spelling, punctuation, and common technology.

EDUCATION and/or EXPERIENCE: Associate’s degree (A. A.) or equivalent in an accredited business college in accounting, financial management or related field, and have a minimum of three years of progressive experience; or equivalent combination of education and experience.

CERTIFICATES, LICENSES, REGISTRATIONS: Current CPR Certificate or obtain within 90 days of employment.

LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CONFIDENTIALITY: Employee must be aware of and adhere to K'ima:w Medical Center's Confidentiality Policy and deals appropriately with patient confidentiality at all times.

CONDITIONS OF EMPLOYMENT: Employee is subject to baseline and random drug testing per the Hoopa Tribal Drug & Alcohol Fit for Duty Policy. Employee will serve a 90-day introductory period. Employee is subject to introductory and semiannual performance evaluations. Preference will be given to qualified Indian applicants pursuant to the Tribe's TERO Ordinance.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.